CHARTER and BYLAWS of
Great Salt Lake Chapter of Northern Utah
Spyder Ryder of America
ARTICLE I – Name and Territory
The name of this organization shall be known as “Great Salt Lake Chapter of Northern Utah”, organized and established in Salt Lake County Utah as the 27th chapter of Spyder Ryder of America. This organization is a Can-Am Spyder riding and social chapter and is a non-profit organization.
Territory is defined as the Greater Salt Lake Valley and all of Northern Utah including counties of Salt Lake, Tooele, Davis, Utah, Morgan, Box Elder, Cache, Rich, Weber, Summit, Wasatch, Duchesne, Uintah, Daggett, Juab, Sanpete, and Carbon. Potential members are not limited to being residents of these counties to be considered for membership.
ARTICLE II – Purpose, Goals, & Objectives
- PURPOSE: These By-Laws are written to protect and preserve the organization and the integrity of the membership. This organization will operate and conduct itself in a manner providing equal opportunity and treatment for all riders, as well as promote responsible motorcycling activities for Spyder Ryder of America (“SRA”) members by conducting chapter activities and encouraging participation in other SRA events. Activities and operations will be conducted in a manner consistent with family-oriented non-political philosophy.
- GOALS: The goal of this organization will be to establish and maintain the spirit of friendship to enhance the prestige of all Spyder riders, mentor and encourage on-going rider education, skills, development, and the sharing of America’s highways. Goals will also include seeking to enhance the local community relationship in the Greater Salt Lake Valley area through charity and community service. Members are encouraged to participate in such events and support the organization’s objectives, and to set an example in safe and legal riding practices to safeguard the safety and welfare of all.
- OBJECTIVES: The organization will be ready to advise, promote, assist, and support members in safe riding practices, establish an effective means of communication with all members, promote rider skills enhancements and enrichment through effective mentoring, provide members with motorcycle safety training, introduce new riders to the organization, and provide a family-oriented atmosphere to all members and riders.
ARTICLE III – Membership
SECTION A – Membership Qualifications and Application
1) QUALIFICATIONS: In order to qualify for application to this organization, applicants must meet the following qualifications:
- Be at least 18 years old;
- Meet the minimum requirements to establish membership (see “1-2-3 Rule”);
- Adhere to all club rules defined herein;
“1-2-3 RULE” DEFINED
- Participate in at least one charity or community event with the chapter, or with any other outside organization (as desired);
- Attend at least two Membership Meetings;
- Participate in at least three group rides or club social events
qualifications to apply for membership, complete a membership application, and pay a non-
refundable application fee if $10.
SECTION B – Membership Types
- “PATCHED MEMBER” - Defined as the primary Can-Am Spyder owner / operator
- STATUS: Applicants are required to meet the minimum requirements to establish and maintain an active membership in the organization, which is defined above. A fee of $40 will be paid upon completion of the application which is used to pay for the member’s SRA patch and rocker at a cost to the club in the amount of $35. Once these requirements are made, applicants (“prospects”) are considered to be an “Active Member”, is eligible for full club participation as defined by ELIGIBILTY, and will receive SRA patches.
- ELIGIBILITY: Active PATCHED MEMBERS are eligible to sponsor up to one ASSOCIATE MEMBER that may include a household or non-household member. Members holding such a membership in good standing are also eligible to vote and to hold an elected officer position.
- “ASSOCIATE MEMBER” - Defined as a member sponsored by a Patched Member
- STATUS: Applicants are required to meet the minimum requirements to establish and maintain an active membership in the organization, which is defined above. A fee of $15 will be paid upon completion of the application. Once these requirements are made, applicants (“prospects”) are considered to be an “Active Member” and will be eligible for full club participation as defined by ELIGIBILITY.
- ELIGIBILITY: Active ASSOCIATE MEMBERS are not eligible to sponsor any other members. Members holding such a membership in good standing will be eligible to vote and to hold only a non-elected officer position. The only exception to this is only if there is a vacancy in an elected officer position in which no PATCHED MEMBER wishes to execute.
Membership will be revoked if any member is convicted of a DUI/DWI and/or participates in illegal activities including, but not limited to:
- Theft / Embezzlement;
- Illegal Drug Possession and/or Sales;
- Illegal Gang Affiliation and/or Participation;
- Any other crime resulting in prosecution and/or jail time.
- Fighting, bullying, or hazing;
- Egregious consumption of alcohol during rides or club events;
- Threats of harm to others.
ARTICLE I – Officers, Duties of Officers, Elections, and Board Members
SECTION A – Elected Officers and Appointed Board Members
The Membership Board will consist of both Elected and Non-Elected / Appointed Officers.
- ELECTED OFFICERS: The following positions are to be held by those elected by the Membership for a period of one calendar:
- Vice President
- NON-ELECTED / APPOINTED OFFICERS: The following positions are to be held by those appointed by the Membership for a period of one calendar year:
- Safety Officer
- Communications / Media Officer
- Road Captain
SECTION B – Duties of Officers
- Upon conclusion of elections, coordinate and schedule a meeting with the Ride Committee to establish the list of events to be attended throughout the upcoming riding season.
- Preside over meetings of Membership Board, the organization/chapter as a whole, as well as other special meetings.
- Judge items not covered in the Charter, By-Laws, or Rules and Regulations.
- Act as a personal representative of the organization/chapter in the area of public relations.
- Represent the organization/chapter in business contacts and to supervise major economic transactions, including as acting as the secondary authorization to any expenses in excess of $100.
- Distribute tentative agenda for any upcoming meetings and coordinate distribution with Communications / Media Office for dissemination as appropriate.
- Appoint other Board Members on a voluntary or as needed basis.
- VICE PRESIDENT
- Assume the responsibilities of the President in his/her absence or as needed.
- Handle all questions/comments concerning any club business not specifically related to the duties of other officers.
- Record and safeguard meeting minutes, and disseminate as appropriate to officers and/or membership (may coordinate this duty with Communications / Media Officer).
- Maintain membership roster and all records including anniversary dates, e-mail/mailing addresses, dues paid, contact numbers, and resignations, etc.
- Maintain attendance roster for all meetings, rides, and organization/club events.
- Maintain membership applications and record attendance for rides, meetings, and events as needed; records will be used to determine members and prospective members meet minimum requirements as outlined in the charter under Article III.
- Issue membership cards to eligible members upon expiration or upon new membership status.
- Monitor and record the organization/chapter’s income and expenses.
- Collect the dues owned and provide receipts.
- Maintain the organization/chapter’s checking and/or savings accounts.
- Provide financial report at each membership / officer’s meeting.
- Maintain order at chapter meetings and activities.
- Ensure members adhere to chapter rulings, policies, and expected models of conduct when dealing with members and non-members.
- Notify the Membership Board of any threats, real or perceived, to the club, its members, prospects, or events, and defend against any such threat accordingly.
- Bring the United States of America flag to quarterly meetings.
- SAFETY OFFICER
- Educate members on safe group riding techniques, rules of the road and common hand signals by providing printed materials and/or physical instruction as such. The Safety Officer will also enforce the rules for safe group riding and terminate participation of any rider for safety reasons.
- Ensure that Road Captains are properly trained prior to leading a road trip.
- Assist the Ride Captain(s) in the planning of travel routes and act as an assistant to Ride Captain(s) on group rides to ensure the safety of the group.
- Obtain and maintain a list of current emergency contact information for all members which is obtained from the Membership Application. This information should be verified and updated at least once per year (as needed).
- Provide safety information (i.e., recalls, safety notices, etc.) applicable to the Can-Am Spyder.
- Keep and maintain a First Aid kit for group rides and events. This responsibility can be coordinated with Road Captain or other Ride Captains as necessary. First Aid kits purchased at the expense of the organization/chapter will remain property of the organization.
- ROAD CAPTAIN
- Serve as Chairman of the Ride Committee to plan, organize, and schedule group rides and events for the organization/chapter. Chairman will conduct and organize Ride Committee meetings (as needed).
- Coordinate with Safety Officer in maintaining a current list of emergency contact information and a First Aid kit.
- The Road Captain may terminate participation of any rider in a group ride for safety reasons.
- The Road Captain will serve on any road ride in the “tail gunner / sweep” position to maintain the safety and integrity of the group (as needed).
- Responsible for coordinating road rides with Ride Captains (“ride leaders”). Ride Captains are defined as a member in charge of leading a group road ride and may also serve as a member on the Ride Committee.
- Provide a list of accommodation options well in advance of any overnight or multi-day rides that may be on the schedule.
- COMMUNICATIONS / MEDIA OFFICER
- Maintain club website, social media site(s), and publicize events, meetings, and rides as needed.
- Send e-mail communications regarding organization/chapter meetings, rides, and events to Officers and/or Membership as needed or directed by the President.
- Send any other e-mail communications as needed or directed by President on club matters.
SECTION C – Elections, Voting, and Meetings
ELECTIONS/VOTING: All officers of the chapter serve a twelve-month term. Annual elections are held on or around the chapter’s anniversary date in November each year at the fourth quarter membership meeting. All active members are eligible to vote. Members who are currently under suspension may be allowed to vote under the unanimous agreement of the Membership Board.
- ELECTED OFFICERS: Serve for one year with no more than two consecutive terms in any one position. Elected Officer positions cannot consist of individuals related or living in the same household. Positions require a quorum of 60% or more votes to be elected. Elected Officer positions can only be held by active PATCHED MEMBERS, unless there are no such members willing or able to serve in such position.
- NON-ELECTED OFFICERS: Serve for one year and may hold position indefinitely, or until such officer resigns or is terminated under the terms of the By-Laws and Charter. Non-Elected Officer positions may consist of individuals related or living in the same household and may consist of PATCHED and ASSOCIATE MEMBERS. Positions are voluntary, and may be appointed by the Membership or an Elected Officer as needed.
MEMBERSHIP MEETINGS: Membership Meetings are held once per quarter and require a quorum of 60% of Active Members. Active and prospective members are required to attend a minimum of two (2) Membership Meetings per 12 months to acquire and maintain membership. Members consistently failing to not attend meetings may be suspended or result in a revoked Membership Application without refund of any fees or dues collected. A fee of $10 will be required in order to be returned to Active Membership status or to reapply for membership.
OFFICER REMOVAL: Officers may be removed from office for cause with due process, as necessary, by request of the majority of the Active Membership in the form of a signed petition.
ARTICLE II – Rules and Regulations
The rules of the organization/chapter will be strictly enforced. Breaking of such rules, could mean either immediate dismissal or suspension, whatever the Membership Board determines by majority vote. No refunds are given to those members who are suspended or have had their membership revoked. Enforcement of these regulations will be made under the approval of the Membership Board as needed.
- ALCOHOL: Consumption of alcohol during road rides is strictly prohibited. The Road Captain, Safety Officer, or another Ride Captain shall prohibit the member from continuing the ride with the group to ensure the safety and integrity of the group. Egregious consumption and/or acts of abuse or violence resulting from the consumption of alcohol may result in suspension or revocation of membership as determined by an Officer and approved by the Board.
- ILLEGAL ACTIVITIES: Members engaging in activities deemed illegal under law, including, but not limited to, driving under the influence (DUI/DWI), illegal drug sale/use, or stealing, will result in the permanent revocation of membership as approved by any Officer. Illegal activity of any kind will NOT be tolerated.
- RESPECT: Treat others with respect. This includes refraining from bullying, hazing, or fighting. Egregious disregard of this rule may result in suspension or revocation of membership as determined by an Office and approved by the Board.
- LICENSE / INSURANCE: Each rider is required to maintain a valid driver's license with motorcycle endorsement, as required. Insurance is also required to be maintained under the minimum coverages required by law, and proof as such may be requested by the Road Captain, Safety Officer, or another Officer.
- RECORDKEEPING: The Treasurer shall keep a clear record of all money paid in and out and will balance it before every meeting; the books will be reviewed by Elected Officers at least once per quarter, or as necessary.
- ATTENDANCE/PARTICIPATION: Members will maintain regular attendance to club functions, events, rides, and meetings. Members must provide a good reason for not attending meetings or rides, such as working, sickness, hazardous weather, or no transportation. Members are required to meet the requirements of the “1-2-3 Rule” on a yearly basis in order to maintain an active membership status. Suspension or revocation of prospect application may occur if this is not met.
ARTICLE III – Dissolution
If at any time dissolution of these by-laws and charter of the chapter is determined by 51% of the Membership Board, funds remaining within the chapter’s established bank account, will be donated to a charity to be determined by the officers currently in office at the time of the dissolution. Account will be closed at that time.
These amended by-laws and Charter are hereby approved and adopted by the Officers of the Board.
Geoff Gommerman, President
Pam Frazier, Vice President
Leigh Cowley, Secretary/Treasurer
February 11, 2017